The One Admin Habit That Saves Me 5+ Hours a Week (No, It’s Not Automation)
A few months ago, I realized I was spending way too much time bouncing between to-do lists, inboxes, and Slack messages. Even with systems in place, I still felt like I was always one step behind—checking boxes, but not actually moving forward.
And that’s when I started doing one small thing that changed everything.
Spoiler: it’s not automation.
It’s not a fancy project management app.
It’s not hiring a team.
It’s this:
I started doing a weekly admin reset.
Wait—What’s a Weekly Admin Reset?
Every Friday (or Sunday, if it’s been one of those weeks), I carve out 30–45 minutes to clean up the backstage of my business.
I call it a “reset” because it’s not just about getting caught up—it’s about getting ahead.
Here’s what it looks like:
Inbox cleanup: Unsubscribe, archive, flag what needs action
Task check-in: What’s done? What’s still hanging? What can wait?
Calendar alignment: Confirm next week’s calls, deadlines, and prep work
Money snapshot: Log expenses, follow up on invoices
Client follow-ups: Quick check-ins or nudges as needed
It’s not glamorous, but it’s the pulse-check my business needs every single week—and the ROI is real.
Why It Works So Well
When you’re a business owner, it’s easy to stay reactive: answer that email, take that call, reply to that DM.
But running a business well means creating moments of control.
The weekly reset puts me back in the driver’s seat. It keeps little things from becoming big problems, and gives me a fresh start every Monday. And yep—it consistently saves me 5+ hours each week. No kidding.
Feeling Overwhelmed? Start With This.
If you’re constantly playing catch-up or feel like the “simple stuff” keeps slipping through the cracks, a weekly admin reset might be the shift you need.
It’s not about being perfect—it’s about creating a little structure that brings more peace (and fewer last-minute scrambles) to your week.
Want to talk through what this could look like for your business?
Contact me or book a free 15-minute discovery call—I’d love to help you find admin systems that actually work for you.